Every dish has a real cost. Now you can actually see it.
Kitchfly is all-in-one restaurant software: it calculates the cost and food cost % of every recipe in real time, updated every time you log a purchase — no spreadsheets going stale in the background.
Costs update instantly
Every purchase you log recalculates the cost of every recipe that uses that ingredient.
No more spreadsheets
Ingredients, recipes, and inventory live in one place — not an Excel file nobody keeps up to date.
Built for independent restaurants
From a single kitchen to a growing group, without a dedicated finance team to run it.
Take full control of your costs and profit margins
Forget manual spreadsheet math. Kitchfly reads the food cost, fixed costs, and ingredients behind every recipe in real time — then tells you the right price to charge and flags any dish that stops being profitable.
Real-time financial control
- Automatic food cost & margin. Real cost, sale price, fixed costs, and net profit for every dish, instantly.
- Key monthly metrics. Total revenue, purchases, and net profit at a glance.
- Break-even tracking. A live progress bar showing how close you are to covering your fixed costs.
- QuickBooks Online sync. Daily sales, sales tax, tips, and supplier bills flow into QuickBooks automatically every night — your accountant sees it all without retyping a thing.
Smart price optimization
- Automatic price suggestions. Kitchfly reads your costs and ingredients and suggests the sale price that protects your margin — e.g. targeting a 30% food cost.
- Critical dish alerts. A dedicated view flags dishes with red margins or underperforming pricing that need attention now.
- One-click apply. Update a suggested price directly on your menu — no manual math.
Inventory & supply control
- Low-stock alerts. Automatic warnings on key ingredients before they run out mid-service.
- Smart reorder suggestions. Kitchfly uses your actual usage and minimum stock to tell you what to order from each supplier — send it by WhatsApp and turn it into purchases when it arrives.
- Suppliers & purchasing. Log purchases and keep a recipe/ingredient catalog tied directly to menu cost.
Sales reports
- Busiest hours and days. See which hours and weekdays sell the most, to schedule staff and prep.
- Sales and tips by server. Orders, net sales, average ticket, and tips for every server on your team.
- Payments, discounts & refunds. Cash vs. card, discounts used, comps, voids, and refunds for any period.
- Actual vs. theoretical food cost. Compare what your recipes say you should have used with what really left your inventory, ingredient by ingredient — and see how much waste is costing you.
- Profit by dish and category. Units, sales, cost, profit, and food cost % for everything you sold.
- Export to Excel or PDF. Pick any date range and download it, ready for you or your accountant.
Internet down? Your POS keeps selling.
If the connection drops in the middle of service, your servers keep taking orders on the same screen. Everything syncs back on its own the moment you're online again — no lost tickets, nothing to re-enter.
Keeps working offline
- Take new orders
- Print receipts and kitchen tickets
- Charge the full bill in cash
- Automatic sync when you're back online
Waits for the connection
- Card payments
- Split bills
- Discounts, comps and voids
Available in the server POS on any tablet or computer that already had Kitchfly open while online. Synced orders update sales, inventory and your cash drawer just like any other order.
Your own online ordering page. Zero commission.
Customers order and pay from their phone on your own page — order.kitchfly.com/your-restaurant. No marketplace in the middle taking a cut of every order: the money goes straight to your Square account.
- Your page, your brandA link and a QR code to share on Instagram, Google Maps, WhatsApp or your counter.
- Card payment, charged on acceptThe card is authorized at checkout and charged only when you accept the order.
- Straight to your POS and kitchenA chime on the POS, one tap to accept, and the ticket lands on your kitchen display.
- Inventory and food cost includedOnline orders deduct ingredients and show up in your reports as their own channel.
- Pickup now or laterCustomers choose "as soon as possible" or schedule a pickup time within your service hours.
- Customers stay in the loopA live order-status page plus emails when it's accepted and when it's ready.
Kitchfly doesn't charge any per-order fee. Square's standard card processing fee still applies to each payment. Online orders are for pickup.
Your own website, built from your menu.
No web designer and no extra monthly fee. Kitchfly builds a fast, phone-friendly website with your menu, photos, hours and location — and keeps it up to date on its own.
- Always up to dateChange a price or mark a dish sold out, and your website updates itself. No more old PDF menus.
- Ready for GoogleYour menu, hours and address in the format Google understands for restaurants, so people nearby can find you.
- Order, call or get directionsOne-tap buttons to order online with 0% commission, call you or get directions — plus reservations and catering.
- English and SpanishEvery page in both languages, with a switch for your guests.
- Three designs, your colorsClassic, Modern or Fresh, with your logo and cover photo. You see a live preview as you edit.
- See what's workingVisits, order clicks, calls and the orders that came from your website — without cookies.
- Your own domainProUse www.yourrestaurant.com, with the security certificate (https) included.
- Loyalty on your websiteGuests see how your program works and check their stamps or points.
Included in both plans at yourname.kitchfly.com. Your own domain is included in the Pro plan.
Know your labor cost before payday.
Your team clocks in and out right from the POS or kitchen screen. Kitchfly turns those hours into labor cost, labor % and prime cost — the numbers that decide whether a restaurant makes money.
- Built-in time clockClock in, breaks and clock out from the same POS and kitchen display — no extra app or hardware.
- Your overtime rulesWeekly, daily or both, with your own limits and overtime rate. Paid or unpaid breaks — you decide.
- Labor % and prime cost, liveSee labor and food + labor as a share of sales on your dashboard and in reports.
- Sales per labor hourSpot the hours you're overstaffed — or short-handed — before they eat your margin.
- Overtime heads-upKnow who's close to overtime while there's still time to adjust the schedule.
- Payroll-ready exportRegular hours, overtime, breaks and tips per employee in one file for Gusto, ADP or QuickBooks Payroll.
Included in both plans. Missed punches can be fixed by the admin, and every edit is logged with its reason. Kitchfly tracks hours and cost; your payroll provider still runs payroll and taxes.
Guests order and pay right from the table.
Every table gets its own QR code. Guests scan it, see your menu, order more rounds and pay — the whole check or split evenly — without waiting for the server. Your team sees everything on the POS.
- Order from the tableEvery round goes on the same check, even from several phones. You choose: the server approves it, or it goes straight to the kitchen.
- Split the check evenlyEach guest pays their part from their phone, with the tip they choose.
- Card or cashCard payments go straight to your Square account. Cash? One tap lets the server know.
- Call the serverGuests can call the server or ask for the check with one tap.
- Your floor at a glanceThe table map shows who ordered, who paid part of the check and who's paid in full.
- Receipt on screen and by emailEmail is optional, with a separate opt-in for your promotions.
Included in the Pro plan. Download print-ready QR cards for every table in one click. Kitchfly charges no commission; Square's standard card processing fee applies.
Let them order themselves.
Put a tablet on the counter and your line moves on its own: guests browse the menu with photos, choose their options, pay and get their order number — while your team cooks.
- Kiosk included, just add a tabletNo special hardware or extra fees. Any Android tablet or iPad works.
- Pay by card or at the counterCard payments on a Square Terminal next to the kiosk, or they pay at the register with their number.
- Straight to the kitchenOrders reach the kitchen display and the order board on your TV, tagged “Kiosk”.
- Bigger ticketsYour upsell suggestions and combos show up at the right moment — no pressure, every time.
- Loyalty and receiptsGuests add their phone to earn stamps or points, and can get the receipt by email.
- English and SpanishOne tap switches the language. It resets on its own if someone walks away.
Included in both plans. The kiosk doesn't take cash: guests paying cash order at the kiosk and pay at the counter.
Know your regulars. Bring them back.
Kitchfly builds your customer list on its own from online orders, reservations and table-QR receipts — and turns it into a loyalty program you switch on in a minute.
- A customer list that fills itselfVisits, total spent, average check and favorite dishes for every guest. Import your old list from Excel too.
- Automatic segmentsRegulars, new, at risk and lost — plus birthdays this week. Export any segment for your email campaigns.
- Stamps or points“10 visits = $5 off” or “1 point per dollar”. You pick the goal and the reward: money off or a free dish.
- Works everywhere they orderAt the POS by phone number, online at checkout and from the table QR. Rewards apply as a discount in one tap.
- Your team knows who's at the tableThe POS, kitchen and reservations show tags, notes and allergies — never phone or email.
- Smart upsell online and at the table“Goes great with…”, a last-chance add-on before paying, and combos with a small discount.
Included in both plans. Customers only get promotions if they opted in, and you can delete a customer's data anytime they ask.
Bigger orders, booked ahead.
Take orders for any day of the week and quote catering in minutes. Customers accept and pay the deposit online, and everything lands on one calendar — and on your prep list.
- Order for another dayCustomers pick the day and pickup time on your ordering page. You set how many orders per hour and your closed days.
- Pre-order only itemsCakes, party trays, soup by the quart: they can only be ordered with the lead time you choose.
- Quotes with your real marginPer-person packages, single items and charges. See food cost, profit and margin before you send it.
- Accept and pay the deposit onlineCustomers get a link by email, accept your terms and pay by card. The balance can be paid from the same link.
- Quote requests from your pageA “Catering” button on your ordering page: they pick a package, the date and guests, and you get an alert.
- One calendar, straight to the kitchenScheduled orders and events day by day, added to your prep list, and sent to the kitchen display when it's time.
Included in both plans. Online deposits are paid through your own Square account, with 0% commission from Kitchfly.
A smoother service, from the line to the pickup counter.
Every order lands on the kitchen display, your customers watch it move from “Preparing” to “Ready” on a TV, and the daily routines — prep, temperatures, sold-out items — live in the same place.
- Kitchen displayTickets by course with timers, hold and fire, allergy alerts and one tap to bump.
- Customer order board (TV)Order number and short name, a chime when it's ready, your logo, colors and rotating promotions.
- Prep list from your forecastProHow much of each prep to make today, based on your sales history.
- Food safety logReceiving, fridge, hot-holding and cooking temperatures, cooling and checklists — with a PDF for the inspector.
- Sold out (86) in one tapThe item disappears from the POS, online ordering and the table QR at once.
- Allergens per recipeKitchfly knows what's in every dish and warns the server when an order conflicts.
Runs on any tablet, computer or smart TV browser. No special hardware.
Your P&L, prime cost and schedule — without the spreadsheet.
Kitchfly already knows your sales, purchases, inventory and hours. Now it puts them together into the numbers your accountant asks for and the schedule your manager needs.
- Monthly P&LSales, cost of goods from your inventory, labor with payroll taxes and expenses — compared with last month and last year, for one location or all of them.
- Weekly prime costFood + labor against your goal every Monday, by email and on your dashboard.
- Physical counts & varianceCount by storage area, then see actual vs. theoretical usage per ingredient — and what the difference cost you.
- Suggested scheduleProA draft schedule by position from your sales forecast, holidays and reservations — assigned to the people available.
- Smart alertsLow stock, high labor, slow sales or unusual waste — the moment they happen, not at month end.
- Daily summary by emailYesterday's sales, labor, waste and what needs attention, at the hour you choose.
P&L and prime cost export to PDF and Excel. Kitchfly organizes your numbers; your accountant still files your taxes.
Reservations and waitlist, right on your table map.
Guests book online from your own page and get a confirmation and a reminder. Your host sees the night at a glance and seats them on the same table map your servers use.
- Online booking, your rulesService hours, party size limits, turn time and how far ahead guests can book.
- Confirmation and reminderBy email, with a link to view or cancel — fewer no-shows.
- Waitlist with quoted timesAdd walk-ins, quote a wait and let them know when their table is ready.
- On your table mapUpcoming reservations show on each table, so your host and servers stay in sync.
- Guest history at a glanceVisits, tags and allergies next to every reservation.
- Feeds your scheduleBooked covers are part of the forecast behind the suggested schedule.
Included in the Pro plan. No per-cover fees.
Use it before it goes bad.
Kitchfly works out when each delivery expires — no dates to write box by box — and every morning tells you what to use first. Less waste, and nothing past its date on the line.
- Dates on their ownSet how many days each ingredient lasts and every purchase gets its expiration date. Change it if the label says otherwise.
- First in, first outInventory already drops with every sale, so Kitchfly knows how much is left from each delivery and when it expires.
- A heads-up every morningWhat expires in the next few days, in the bell — and by email when something expires today or tomorrow.
- Right on the kitchen displayAn “Expiring” button so the line uses it first — or turns it into today's special.
- Thrown out? One tapIt comes off inventory, goes to waste and shows up in your P&L — so you see what spoilage really costs.
- Prep leftovers datedProSauces, rice and marinades you save from the prep list carry their own date and a printable label.
Included in both plans. It's an estimate: the more often you count inventory, the more accurate it gets.
Everything included
One system for the whole restaurant — no add-ons, no per-user fees, no commissions. Items marked Pro are in the Pro plan; everything else is in both.
Costing & menu
- Real-time recipe costing
- Price suggestions by target food cost
- Sub-recipes and yields
- Modifiers with their own cost
- Allergens per recipe
- Upsell suggestions and combos
Inventory
- Purchases and suppliers
- Reorder suggestions by WhatsApp
- Physical counts by storage area
- Actual vs. theoretical variance
- Waste and losses
- Expiration dates: what to use first
- Transfers between locations
- Prep list from your forecastPro
Point of sale
- POS that keeps working offline
- Split checks and cash drawer
- Blind end-of-shift count
- Discounts, comps and voids with manager PIN
- Square cards and terminals
- Receipt and kitchen printing
- Table mapPro
- Self-service kiosk
- Catering & scheduled orders
Kitchen
- Kitchen display
- Customer order board (TV)
- Sold out (86) everywhere at once
- Allergy alerts
- Food safety log with inspector PDF
Guests
- Online ordering, 0% commission
- Restaurant website from your menu
- Your own domain for your websitePro
- Customer list and segments
- Loyalty: stamps or points
- Table QR: order & payPro
- Reservations & waitlistPro
Team
- Time clock and breaks
- Labor cost and overtime rules
- Schedule and availability
- Suggested schedule from forecastPro
- Roles and permissions
- Activity log and two-step sign-in
Numbers
- Dashboard and break-even
- Sales reports with Excel and PDF
- Monthly P&L and weekly prime cost
- Smart alerts
- Daily summary by email
- Compare locations side by side
Apps & integrations
- Works in any browser
- Windows app for the register
- Android app for tablets
- Square
- QuickBooks Online
- English and Spanish
Want to see something in action? Browse the help center or start your free trial.
From the purchase to the plate, in three steps
This is how Kitchfly turns your purchases into the real cost of every recipe.
Log your ingredients
Add each ingredient with the price you pay for it. Kitchfly keeps it current with every new purchase.
Build your recipes
Define what ingredients and how much of each goes into every dish. The system calculates the cost per portion.
See the real cost, instantly
Food cost %, margin, and suggested pricing — always current, with nothing to update by hand.
Works with the tools you already use
Connect your own accounts in a couple of clicks. Kitchfly handles the rest — no extra fees, included in every plan.
Square
Accept cards at the POS
Connect your own Square account and charge cards right from Kitchfly's point of sale.
- Payments go straight to your Square account
- Card details are captured securely by Square
- Tips and sales tax included in every charge
QuickBooks Online
Your books, updated every night
Kitchfly sends your daily sales and supplier purchases to QuickBooks Online automatically.
- Daily sales split by cash and card
- Sales tax and tips to the accounts you choose
- Supplier purchases recorded as bills
Connect anything with API & webhooks
Send your sales, orders, customers and catering to the tools you already use — the moment they happen, no file exports.
- Instant notices when a sale closes, an order comes in and more
- Read-only API keys with the permissions you choose
- Works with automation tools or your own code — every notice is signed
Automate with Zapier, no code
Connect Kitchfly to thousands of apps like Google Sheets, Gmail, Mailchimp and Slack.
- Every sale to a Google Sheet for your accountant
- Customers who opt in, straight to your email list
- Catering events on your team's calendar
More integrations on the way
We're adding more connections for independent restaurants. Is there a tool you'd like Kitchfly to work with?
Square is a trademark of Block, Inc. QuickBooks and Intuit are trademarks of Intuit Inc. Zapier is a trademark of Zapier, Inc. Kitchfly is not affiliated with or endorsed by Block, Inc., Intuit Inc. or Zapier, Inc.
Two plans, no surprises
No commissions, no per-user fees, no add-ons. Pick the plan that fits how you serve. 14-day free trial
Basic
Unlimited users
Recommended for food trucks, fast casual, and quick service
Pro
Unlimited users
Recommended for full-service, dine-in restaurants
How does Kitchfly compare?
What's in your plan, and what other systems usually charge for separately.
| Feature |  Kitchfly | Traditional POS | Excel / spreadsheets |
|---|---|---|---|
| Real-time recipe costing | Included, updates with every purchase | Usually not, or as a paid add-on | By hand, and it goes stale |
| Inventory & expiration dates | Included | Basic, or a paid add-on | By hand |
| Kitchen display | Included, on any screen | Often billed per screen | No |
| Online ordering | Included, 0% commission | Varies: extra fees or a paid module | No |
| Time clock & prep list | Included; prep list onPro | Varies, often add-ons | No |
| Pricing | Flat per location, no contract | Plan + add-ons + hardware; some require multi-year contracts | Free |
| Card payments without internet | Takes cash; cards wait until you're back online | Many accept cards offline | Doesn't take payments |
Frequently asked questions
Is Kitchfly for any kind of restaurant?+
It's built for independent restaurants — from a single food truck or café to a growing group with several locations. There's no limit on how many locations you add. If you're tracking costs in Excel or from memory, it's for you.
How do my recipe costs stay updated?+
Every time you log a purchase at a new price, Kitchfly automatically recalculates the cost of every recipe that uses that ingredient.
Do I need special hardware for the POS or KDS?+
No. Kitchfly runs in the browser, so you can use a tablet, a computer, or a phone at the register or in the kitchen.
What happens if the internet goes down?+
The server POS keeps working. Your team can keep taking new orders, print receipts and kitchen tickets, and charge the full bill in cash. Orders are saved on the device and sync automatically when the connection comes back. Card payments, split bills, and discounts or voids wait until you're back online.
Do you charge a commission on online orders?+
No. Online ordering is included in both plans with 0% commission from Kitchfly — no per-order fees, no percentage of your sales. Customers pay by card through your own Square account, so the money goes straight to you; only Square's standard card processing fee applies. Orders are for pickup, and you can pause or turn off online ordering anytime.
Can I take catering orders or orders for another day?+
Yes, in both plans. Customers can schedule online orders for another day, and you can mark items like cakes or trays as pre-order only. For catering, build a quote with per-person packages and see your profit before sending it; the customer accepts and pays the deposit online through your Square account. Customers can also request a quote from your ordering page.
Do I get a website for my restaurant?+
Yes. Both plans include a website at yourname.kitchfly.com, built from your Kitchfly menu: home page, full menu, hours, map, and buttons to order online, call or get directions. It updates on its own when you change a price or a dish, comes in English and Spanish, and is ready for Google. With the Pro plan you can use your own domain, like www.yourrestaurant.com.
Can customers order and pay on their own?+
Yes, with the self-service kiosk, included in both plans. Put any tablet on the counter: guests order with photos and options, then pay by card on a Square Terminal or at the register with their order number. Orders go straight to the kitchen display, and the kiosk works in English and Spanish.
Does Kitchfly track expiration dates?+
Yes, in both plans. Set how many days each ingredient lasts and every purchase gets its expiration date (you can change it to match the label). Kitchfly works out what's left of each delivery, shows what expires soon, alerts you every morning and lets you log what was thrown out as waste — on the admin screen and on the kitchen display.
Can guests order and pay from their table?+
Yes, on the Pro plan. Each table gets its own QR code. Guests see your menu, order rounds that go on the table's check, call the server and pay by card — the whole check or split evenly, with a tip — or ask to pay cash. Your server sees every order and payment on the POS, and you choose whether orders need the server's approval before reaching the kitchen.
Can my team clock in and out with Kitchfly?+
Yes. Servers and kitchen staff clock in, take breaks and clock out from the same POS or kitchen screen they already use. You set each person's hourly rate or salary and your own overtime rules, and Kitchfly shows labor cost, labor %, prime cost and sales per labor hour — plus a payroll-ready export. It's included in both plans.
Does Kitchfly have a loyalty program?+
Yes, in both plans. Turn it on and choose stamps per visit (for example, 10 visits = $5 off) or points per dollar, and the reward: money off or a free dish. Customers earn at the POS by giving their phone number, when they order online and from the table QR, and the receipt shows their progress. Kitchfly also builds your customer list automatically, with visits, spend and segments like regulars and at-risk guests.
Can guests book a table online?+
Yes, on the Pro plan. Guests book from your own page with the hours, party sizes and turn times you set, and get an email confirmation and reminder. Your host manages the night and a waitlist from the same screen, and reservations show on the table map your servers already use.
Can customers see when their order is ready?+
Yes. Open the order board on any smart TV or screen: it shows counter, dine-in and online orders as “Preparing” and “Ready” with the order number and a short name, plays a chime when an order is ready, and rotates your promotions. It's included in both plans.
Does it help with health inspections?+
Yes. The food safety log records receiving, fridge, freezer, hot-holding and cooking temperatures, cooling and your opening and closing checklists — from the kitchen display or any device — and alerts you when something is out of range. Print a clean PDF for any date range when the inspector asks.
Can Kitchfly give me a P&L?+
Yes. The monthly P&L puts together your sales, cost of goods from your inventory counts, labor with payroll taxes and your operating expenses, compared with last month and last year, for one location or all of them. You also get prime cost every week. Export it to PDF or Excel for your accountant.
What reports do I get?+
Sales by hour and day of the week, by server (including tips), by payment method, and by dish and category with cost, profit, and food cost %, plus actual vs. theoretical food cost by ingredient. Pick any date range and export it to Excel or print it as a PDF. Included in every plan.
Does Kitchfly work with QuickBooks?+
Yes. Connect your QuickBooks Online company in a couple of clicks and choose which accounts to use. Every night Kitchfly sends the previous day's sales (split by cash and card, with sales tax and tips) as a journal entry, and your supplier purchases as bills. Included in every plan.
Can I use it in Spanish?+
Yes — the system is fully available in both English and Spanish, and you can switch between them anytime from inside the app.
What if I have more than one location?+
There's no limit on locations. Both plans are billed per location, so you simply add each location you need and choose Basic or Pro for each one — you can even mix plans, like Pro for your dine-in restaurant and Basic for your food truck. Add a location from My Account and copy your menu in one click; your team signs in once and only sees the locations you assign them, and Reports compares every location side by side.
Is there a Windows or Android app?+
Yes. Kitchfly works in any browser, and for the register computer there's Kitchfly for Windows: it prints receipts and kitchen tickets straight to your printer without the print dialog, has a kiosk mode with a PIN and updates itself. For your servers' tablets there's Kitchfly for Android: it prints to Bluetooth or network printers, keeps the screen on and has kiosk mode too. Download them here.
Can I take my data with me?+
Yes, your data is yours. From My Account you can download everything anytime — menu, recipes, inventory, purchases, sales and cash drawer — as Excel files, even if your trial ended. If you stop using Kitchfly, you can also delete a location or your whole account there: access is locked right away and everything is permanently deleted 30 days later, unless you change your mind first.
Stop guessing what each dish actually costs
Start free and see the real cost of your menu today.